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You may drop a course without record of enrollment prior to 25% of the class having elapsed (for example, on or before the fourth class meeting of a sixteen-week course). After 25% of the class has elapsed through 75% of the class, you may petition to withdraw from a course with appropriate permissions from the instructor, Department Chair (and in some cases, the Associate Dean), and receive a grade of “W” for the course which will appear on your official transcript. Such grades are not included in grade-point average calculations.
To withdraw from a course, students must complete a Request for Withdrawal form and email it to Gail Wright at firstname.lastname@example.org or fax to (657) 278-5445. Authorization to withdraw shall be granted for only the most serious reasons (i.e., a physical, medical, emotional, or other condition) which limit the student’s full participation in the class. Such reasons must be documented by the student. Poor academic performance is not evidence of a serious reason for withdrawal. Approval from the instructor and department chair is required for each course withdrawal request. Students may not withdraw after 75% of the class meetings have elapsed except in cases, appropriately documented, such as accident or serious illness, where the assignment of an Incomplete is not practical. Ordinarily, withdrawals of this nature will involve withdrawal from all classes except that Credit or Incomplete Authorized (I) may be assigned for courses in which students have completed sufficient work to permit an evaluation to be made.
If a course is dropped before the class start date, you may receive a full refund less $10. If the course is dropped on the class start date and less than 25% of the class has elapsed, you may receive a 65% refund. If 25% of the class has elapsed, there is no refund.
A graduate student with a graduate degree objective is required to maintain continuous enrollment during regular semesters (fall, spring and summer) until award of the degree. This policy is designed to eliminate the need for re-admission to the University, provide opportunity for continuous use of facilities, including the library, and assure the development of an integrated program, adequately supervised, and effectively completed within the time limitations allowed by regulations.
There are two options that can be used to request a leave of absence. Please be sure to choose the correct option so that your registration is not impacted incorrectly.
OPTION 1: If you need to take " ONE TERM " off please contact your Advisor and submit a "Request for Session" off form via email directly to your advisor.
OPTION 2: If you need to request the " ENTIRE SEMESTER or BOTH TERMS OFF " you would need to submit a "Leave of Absence" form which is different form the request for a session off. The Leave of Absence form is to be submitted to the Office of Graduate Studies (MH-112) and not directly to your advisor. However, please email your advisor and let her know you have submitted the form.